We are reaching out to all homeowners with information on the Association’s response to the COVID-19 (Coronavirus) outbreak. Like you, we are watching events closely and aligning our activities with the recommendations of public health experts across the nation. The safety and health of our homeowners and association volunteers are our highest priorities at this present time.
Based on the latest CDC recommendations that limit gatherings to less than 10 people, the Board of Directors will be holding the next Board Meeting scheduled for Tuesday March 24th as a virtual meeting. We shall be using RingCentral Meetings through which homeowners will either have the option to connect via the internet using their computer or by using their phones. Homeowners are asked to not go to the Fire Station for the meeting as its community room has been closed. Instructions on how to connect and to listen in to this meeting will be sent in a separate email and will be posted to pcva.org.
Given that the situation with the pandemic is still very new and developing, the Board will be evaluating the need for virtual Board and committee meetings each month until things begin to return to a more normal state.
Additionally, the Board of Directors has learned that Fire Station 19 and other local community rooms have closed off public access until at least June 1st. As the Board was looking to continue the Accessory Dwelling Unit Amendment meeting and vote at the Fire Station in the coming week, this meeting will now have to be postponed. The Board has made the difficult decision to delay it until we can begin meeting in person again and can count the votes in person. Once we have more information on the situation, we will be communicating this with everyone. We do appreciate all the homeowners and Voting Delegates who have sent in their proxies, and we want to reassure everyone that any proxies sent in will still be valid when the Board decides to reconvene the meeting.
We recognize that we are in unprecedented times and that some may be enduring financial hardship in light of the pandemic. The Board asks that if you are experiencing financial difficulty in this time, please contact Management at PineCreek@ehammersmith.com to make any necessary payment changes or arrangements. The Board of Directors can also be contacted by visiting www.pcva.org.
Please note that Hammersmith’s offices have been closed to the public; however, we are still fully staffed to answer any questions or address any concerns by calling 719-389-0700 or by submitting requests through the homeowner portal at portal.ehammersmith.com. All HOA operations and management will continue during this challenging time.
We appreciate your partnership and patience as we navigate this fluid situation together and focus on doing what is best to support the Association going forward.
On Behalf of the Pine Creek Village Board of Directors,
Hammersmith Colorado Springs Office
(719) 389-0700 | eHammersmith.com